As wedding planners we know how much goes into planning a wedding and that is why we’ve created this wedding checklist.

You can download the checklist from the link at the bottom of this page.  Print it off, fold it up and keep it to hand so that you can be organised on the go! Don’t forget that here at Sarah & Tobias we are here to help you have the day of your dreams. Whether you are interesting in our venue finding service, full wedding planning or just help on the day get in touch!

Congratulations and happy planning!

Wedding Checklist - Alan Hannah White Gallery
Wedding Checklist - Alan Hannah White Gallery

12+ / months

  • Make key decisions – type of ceremony, theme, colour scheme etc.
  • Set the date
  • Decide whether to plan your own wedding or enlist the help of a professional wedding planner
  • Set your budget
  • Draw up draft guest list(s)
  • Book your venue(s)
  • Appoint bridesmaids, a best man and ushers
  • Book your photographer & set a date for your engagement shoot.  Choose one who offers the style of photos you are looking for, meet them personally, ask to see their portfolio and also a whole album from one wedding
  • Meet your minister/registrar
  • Book caterers if needed
  • Take out wedding insurance
  • Decide what kind of wedding dress you want – will you go bespoke, designer or ready-to-wear?  If you are going bespoke you will need to start the process now
  • Start looking for wedding suppliers – visit, ask questions, get quotes. Look at some of the web directories online to get a good feel of who’s who and what they do!
  • Make a provisional booking for time off work for your honeymoon
  • Check passport will still be valid for your honeymoon. If the passport expires arrange for a passport in your new name (will only be valid from date of marriage)
Wedding Checklist - Alan Hannah White Gallery

6 – 9 / months

  • Send save-the-date cards
  • Choose and order bridesmaid dresses
  • Order your wedding dress
  • Book wedding transport
  • Book florist – start thinking about your choice of wedding flowers
  • Book toastmaster (if having one)
  • Book any musicians or DJ
  • Book hairdresser
  • Book make-up artist – it’s a great idea to opt for a make up artist as it allows you to relax and enjoy your day. They are also normally well tuned into what works on camera and what doesn’t so there will be no shiny faces or mismatched base!
  • Book any other wedding entertainment

4 – 6 / months

  • Start to compile a wedding gift list
  • Book honeymoon (and travel insurance)
  • Confirm holiday leave with work
  • Start looking for wedding accessories – shoes, veil, tiara, jewellery etc
  • Book first night accommodation
  • Finalise guest list
  • Order wedding cake
  • Order stationery/make your own
  • Finalise gift list
  • Buy bridal lingerie- remember to then take this along to all your bridal fittings! Suggest your bridesmaids do the same
  • Start thinking about favours, table decorations, table names and place cards


2 – 4 / months

  • Arrange suit fittings for the groomsmen
  • Choose and buy wedding rings
  • Send out invitations to all your guests
  • Agree and finalise all the wedding flowers required for your wedding day
  • Start thinking about what vows and readings to have
  • Start thinking about ceremony music
  • Start looking at first dance ideas
  • Create song list requests (including songs not to play!)
  • Order favours and table decorations if not making your own
  • Buy wedding shoes – remember to have a good walk around the room when trying them on. Consider having your shoes coloured to add a touch of unexpected colour under a gorgeous wedding dress
  • Buy wedding veil and tiara – remember to hang your veil out the night before the wedding
Wedding Checklist - Alan Hannah White Gallery

6 – 8 / weeks

  • Decide what vows and readings to have and confirm with minister/registrar
  • Suit fittings
  • Confirm ceremony details with minister/registrar (including order of service)
  • Have trial run with hairdresser and/or make-up artist
  • Buy guest book
  • Buy clothes for honeymoon

2 – 6 / weeks

  • Arrange final wedding dress fittings and final fittings for bridesmaids, page boy and flower girls
  • Confirm all bookings with your wedding suppliers
  • Confirm timings with the venue – including deliveries and wedding day schedule
  • Have your hen & stag do’s
  • Decide who to have as your two witnesses
  • Arrange date for wedding rehearsal (if church wedding)
  • Contact any guests who have not yet responded to the invitations
  • Agree and confirm any reception formalities and timings – to include receiving line, speeches and cake cutting.

2 / weeks

  • Finalise seating plan and provide venue and caterers with a copy
  • Create place cards and table plan
  • Make favours and any other table decorations (if making your own)
  • Provide caterers with final numbers including details of special dietary requirements
  • Provide your photographer with a list of essential shots
  • Arrange to make any outstanding payments required in advance
  • Start to wear your wedding shoes around the house

1 / week

  • Get a haircut (groom) – This allows for any ‘slightly too short’ cuts to grow out a little before the day
  • Start packing for your honeymoon
  • Final check for all outfits – everyone to try on complete outfit to make sure everything is okay
  • Put together a schedule of wedding day timings and distribute to the wedding party.
  • Write thank you cards for your helpers and wrap any thank you gifts
  • Finalise arrangements with hairdresser/make-up artist

1 / day to go!

  • Drop off decorations, table plan, place cards, favours and guest book (and two+ pens) at the venue
  • Take out cash for any cash payments to be made on the day
  • Give rings to the best man
  • Ensure your honeymoon luggage is packed and left ready to be collected or taken
  • with you in the car. Don’t forget to pack the tickets and passports.
  • Lay out your wedding outfit, accessories, make-up and perfume so everything is ready for the morning (or pack everything up if you’re getting ready elsewhere)
  • Ensure you have an emergency kit packed for your wedding day – to include plasters, mints, safety pins, pain-killers, make-up, mini hairspray and deodorant.
    Speak to your attendants – check everyone knows what they need to do and when
  • Get pampered – have a manicure, pedicure and beauty treatment (but not a facial!).
  • A massage is a great way for both the bride and groom to relax.
  • Make time to relax – have a nice bath, chill out and get to bed early
  • Don’t forget to set your alarm – although you’ll probably wake up early anyway
wedding checklist - wedding day

Wedding day!

  • Try to eat breakfast, even if you think you aren’t hungry
  • Have your hair and makeup done
  • Begin dressing two hours before ceremony is scheduled to begin
  • Put your engagement ring on your right hand
  • Take a deep breath, relax and most importantly remember to take a moment to enjoy the details of the day that you have planned so long & hard for

After the big day

  • Return hired clothing
  • Write thank you letters
  • Clean your wedding dress
  • Look forward to receiving your wedding photographs
  • Enjoy married life!
The Sarah & Tobias Wedding Planner has been compiled
and designed by Kathryn Pike of KLP Photography on behalf of S&T.
Images & content ©KLP Photography